Book sports spaces without the timetable chaos.
TrackEDU Facilities gives PE departments one clear booking calendar for sports halls, gyms, fields, courts, fixtures and shared teaching spaces, so staff can see what is available and avoid clashes quickly.
- Prevent sports hall, gym and field clashes.
- Make weather closures visible quickly.
- Keep PE staff, activities and fixtures aligned.
PE spaces are high-demand, fast-moving and easy to clash.
PE teams manage lessons, fixtures, clubs, weather changes and shared spaces. When bookings happen through email, WhatsApp or memory, staff lose time and spaces get double-booked.
Double-booked spaces
Sports halls, gyms and fields are often shared across lessons, clubs, fixtures and events, which makes informal booking risky.
Weather changes
Outdoor spaces can become unusable quickly, but staff still need to know which backup spaces are available.
Fixture pressure
After-school fixtures, CCAs and tournaments need clear visibility, not last-minute messages across several staff groups.
Give PE staff one place to check, book and plan.
Instead of chasing availability through messages, PE staff can open one calendar, find the right space and make a booking with the details everyone needs.
Clear space availability
See sports halls, gyms, fields, courts and shared PE spaces in one calendar, by day, time and booking status.
Faster booking decisions
Staff can quickly check what is free, book suitable spaces and reduce the time spent asking around.
Closures and restrictions
Mark outdoor areas as unavailable during weather closures, maintenance or events, so staff do not plan around unusable spaces.
From PE lesson to confirmed space.
A simple workflow helps PE staff move from “is anything free?” to a confirmed booking without another email thread.
Features that matter to PE teams.
The value is not just booking. It is reducing the daily uncertainty around spaces, fixtures and last-minute changes.
Recurring PE lessons
Book repeated lessons or training sessions where the school allows recurring use.
Weather-aware closures
Make outdoor spaces unavailable during severe weather or field closures.
Equipment and setup notes
Add notes for nets, mats, goals, cones, AV or layout needs.
Find an empty space
Quickly identify available spaces when a lesson changes or a backup room is needed.
Approval where needed
Require approval for high-demand or restricted areas while keeping everyday spaces easy to book.
Usage visibility
Help leaders see which PE spaces are under pressure and when demand is highest.
Try it with one department first.
Start with PE or one small team. Test the booking flow, reduce room clashes and show the value before the whole school gets involved.
- Try with one department first
- Add your first bookable spaces in minutes
- Staff sign-in and admin approval
- Clear shared booking calendar
- No credit card required
Frequently asked questions.
Can a PE department use the free plan?
Yes. A PE department can start with a focused set of sports spaces, test the booking flow, and expand once staff see the value.
Can outdoor spaces be closed during bad weather?
Yes. Outdoor spaces can be blocked or marked unavailable so staff do not accidentally book unusable areas.
Can PE staff use it on mobile?
Yes. TrackEDU Facilities is web-based and works on phones, tablets and computers.
Can this expand to the whole school later?
Yes. A PE department can start small, then the same system can be expanded to libraries, classrooms, halls, labs and operations teams.
Replace PE timetable confusion with one shared sports-space calendar.
Start with PE, then expand when staff are ready.