Stop room clashes before the school day starts.
One clear booking calendar for rooms, halls, labs, libraries, sports spaces, approvals and site team requests.
The live operations view your campus probably does not have yet.
Staff see what is available. Administrators approve high-demand spaces. Site teams know what needs setting up. Leaders get visibility over how shared spaces are being used.
See the problem before it becomes another staff email chain.
See how staff find available rooms, avoid clashes, request shared spaces and keep site teams informed from one clear booking calendar.
Built for the shared spaces education teams use every day.
Start with one department, then expand when staff are ready. TrackEDU Facilities supports schools, colleges and universities without endless email chains.
PE Departments
Manage sports halls, fields, courts, gyms, fixtures and shared PE spaces from one clear booking calendar.
Libraries
Let staff book reading rooms, study spaces, library lessons, class visits and events without another email chain.
Operations Teams
Keep setups, closures, maintenance blocks, room approvals and site-team requests visible before the school day starts.
Staff can request to share a room or take it over directly inside TrackEDU.
Requests stay visible, structured and easier to manage than back-and-forth messages.
Let staff share or take over a room without chasing each other on email.
When a room is already booked, TrackEDU gives staff a structured way to request a share or takeover. It keeps the process visible, reduces confusion, and helps schools avoid last-minute disruption.
Choose to share the room or request a full takeover.
The request stays linked to the booking so changes are easy to follow.
Book a space quickly with a clearer workflow for real school use.
TrackEDU lets staff search facilities, choose the right room, and move through the booking flow with the details schools actually need, including date, metadata, approvals and setup needs.
Search and select the right space without digging through a messy calendar.
Supports room types, departments, approvals and operational context.
Filter rooms and facilities quickly so staff can find the right space with less friction.
Capture the booking details schools need before the request is submitted.
These are not small admin problems. They interrupt the school day.
Ghost bookings
Rooms booked for weeks but barely used. Auto-release can return empty spaces to the availability pool.
Double-booked spaces
Staff arrive with a class and someone is already inside. One shared calendar prevents awkward clashes.
Late setup requests
Site teams see chairs, desks, AV and equipment needs before everyone is under pressure.
Built around real campus booking problems.
“The library schedule tool Bill created has been a game changer.”
A Teacher Librarian at the Canadian International School in Singapore explains how a custom scheduling tool helped simplify daily library bookings and shared space management.
Head Librarian
Canadian International School, Singapore
Everything schools need to manage shared spaces before Monday morning.
Use the system for one department first, then move towards campus-wide booking when staff are ready.
Fits around the tools your school already uses.
Staff book spaces in TrackEDU, then use familiar sign-in, calendar feeds, QR check-in and alerts around that booking workflow.
Calendar refresh timing depends on Apple, Google and Outlook. TrackEDU provides the booking source and calendar feed.
Invite staff without opening the gates to everyone.
Admins share a secure onboarding link and a unique school access code. Staff request access, appear in the pending queue and join only after approval.
Start free, then scale when your team is ready.
TrackEDU Facilities is priced around bookable spaces and staff users, not confusing per-booking fees.
Get Pro free for the first year.
TrackEDU Facilities has just launched. Eligible schools, colleges, universities and campus teams can receive 1 year of Pro access free.
Includes up to 30 bookable spaces and 100 staff users. Eligibility depends on organisation type, intended use and setup requirements.
Free Starter
For testing the room-booking workflow with a small team.
- 2 bookable spaces
- Up to 15 users
- QR check-in and basic booking tools
Pro Plan
For organisations ready to manage shared spaces properly across teams.
Offer available for eligible schools, colleges, universities and campus teams until 31 August 2026.
- Up to 30 bookable spaces
- Up to 100 users
- Operations Board, recurring bookings and exports
Ultimate Plan
For larger campuses, multi-site groups and complex operations.
- Custom space and user capacity
- Guided setup discussion
- Best for complex campus operations
TrackEDU Ltd, UK Company 17216557. ICO Registered Data Protection: ZC146923.
Need the detailed plan breakdown?
The pricing cards cover the essentials. Open the full comparison if your school needs to check spaces, users, recurring bookings, operations support and onboarding details.
“I got tired of losing my free periods to calendar chaos.”
Before writing this code, the creator of TrackEDU spent years working in education and dealing with the same day-to-day calendar frustrations.
Campuses do not need bloated enterprise platforms that require an intensive training manual just to book a room. They need a practical system that loads quickly and works on tightening budgets.
Frequently asked questions.
Which TrackEDU Facilities plan should we start with?
Free Starter is best for testing the system with 2 bookable spaces and up to 15 users. Pro is designed for most schools, with up to 30 bookable spaces and up to 100 users. Ultimate is for larger schools, colleges, universities and multi-site groups that need a custom capacity and implementation discussion.
Is this only for classrooms?
No. Schools can add classrooms, halls, labs, libraries, sports areas, auditoriums, meeting rooms and any other shared spaces.
Can some rooms require approval?
Yes. High-demand spaces can require administrator approval, while everyday spaces can be available for faster instant booking.
Can faculty and staff use it on mobile?
Yes. The facility portal is web-based and supports progressive web app installation, so staff can use it from phones, tablets and desktop devices.
Can we block rooms for maintenance or school events?
Yes. Administrators can close rooms for repairs, exams, school events, holidays, severe weather or planned maintenance.
How is this different from Google Calendar or a spreadsheet?
TrackEDU Facilities is built around school workflows: approval queues, QR check-in, room availability, site team setup requests, recurring bookings, maintenance blocks and a simpler staff-facing booking experience.
Can we test it with one department first?
Yes. A school can begin with one area such as PE, the library, science labs or shared meeting rooms, then expand once staff are comfortable with the workflow.
Does it work as a standalone system?
Yes. TrackEDU Facilities can run as a standalone booking system, or sit inside the broader TrackEDU ecosystem.
Replace spreadsheet booking and room confusion with one clear campus calendar.
Start small with one department or move straight to a campus-wide room booking workflow.