How do teachers start using TrackEDU?

Teachers can sign in with Google, join or create a school space, add or import students, and begin using the Teacher App to award points, manage classes, and access classroom tools.

Do students need email accounts to use TrackEDU?

No. Students can access the Student Portal using an auto-generated student ID token and a class passcode, so they do not need personal email addresses or passwords.

What does the Behavior Tracker do?

The Behavior Tracker helps schools log incidents, monitor patterns, track intervention tiers, manage follow-up tasks, record parent communication, and export reports.

Can schools import students into TrackEDU?

Yes. TrackEDU supports CSV student import for school setup, including student names, classes, grades, houses, and related school information.

TrackEDU Help Center

Quick Start

Choose the guide that matches your role.

TrackEDU works across several school roles. These quick-start paths help each user begin from the right place.

I am a teacher

Learn how to join a school, add students, award points, use the Teacher Toolkit, and manage daily classroom routines.

I am a school leader

Learn how to create a school, configure houses, import students, review data, and prepare a pilot.

I manage behaviour

Learn how to log incidents, review intervention tiers, manage follow-ups, and export behaviour records.

I am a student

Learn how to log in, check points, collect badges, use daily streaks, and support your house.

Teacher Guide

How teachers use TrackEDU day to day.

The Teacher App is the classroom command centre. Teachers can award points, manage classes, use classroom tools, generate certificates, run activities, and support positive student participation.

Open Teacher App

Teacher quick steps

1

Sign in or join your school

Use your Google account. If your school already exists, join using the school join code provided by your administrator.

2

Open Student Management

View students, filter by class or house, add students manually, or work from the imported roster.

3

Award points

Tap a student, select multiple students, award a whole class, or award a whole house for shared achievements.

4

Use classroom tools

Use Magic Hat, Focus Timer, Group Builder, Quick Quiz, Class Calm Meter, Certificate Studio, and other tools to support classroom routines.

5

Review history

Check award history, review student progress, and correct mistakes when needed.

Tip: use the Teacher App on a laptop, tablet, smartboard, or phone. TrackEDU works through the browser, so no app store download is required.

Student Guide

How students access points, badges, streaks, and house progress.

The Student Portal helps students see recognition, understand house progress, collect rewards, and participate in school culture. Students do not need personal email accounts.

Student ID login

Students use an auto-generated ID token and a class passcode provided by the teacher.

Badge collection

Students can view points, unlock badge tiers, and follow their progress.

Daily streaks

Students can check in and build routine participation through daily streaks.

House identity

Students can see live house progress and support their house through participation features.

Student quick steps

1.Open the Student Portal link provided by the teacher.
2.Enter the student ID token and class passcode.
3.Check your points, house, badge progress, and streaks.
4.Participate in polls, mystery word missions, and house features when enabled by the school.
5.Add TrackEDU to the home screen for faster access on mobile or tablet.

Open Student Portal

Behavior Tracker Guide

Track incidents, interventions, follow-ups, and pastoral patterns.

The Behavior Tracker gives authorised staff a structured way to record behaviour information, identify patterns earlier, and support students through tiered intervention workflows.

Log incidents

Record incidents using structured fields, severity levels, student details, notes, and action taken. This reduces reliance on scattered emails or informal notes.

Track intervention tiers

Track behaviour support across stages such as classroom-managed concerns, pastoral follow-up, senior leadership involvement, and structured support planning.

Export records

Export behaviour records and reports to support pastoral meetings, leadership review, parent communication, and school documentation.

Suggested behaviour workflow

1. Record

Log the incident with student, class, context, severity, and notes.

2. Review

Check patterns by student, class, grade, date, or repeated behaviour type.

3. Follow up

Add actions such as parent contact, reflection, counselling referral, or team meeting.

4. Export

Export records for review, reporting, or school documentation.

School Setup

Create your school in 5 to 10 minutes.

School leaders and administrators can set up a TrackEDU school space, configure houses, import students, add staff, and begin a 30-day pilot.

Create Your School

Setup checklist

Sign in with Google

Use a school Google account to begin setup.

Create school space

Add school name, country, school details, and initial settings.

Configure houses

Add house names, colours, emojis, mottos, and structure.

Import students

Prepare a CSV file and import student details into TrackEDU.

Invite staff

Provide teacher access and assign appropriate roles.

Launch pilot

Begin using Teacher App, Student Portal, and Behavior Tracker.

CSV Import Guide

Prepare your student data before import.

TrackEDU uses CSV import so schools can prepare student records in a spreadsheet before uploading them into the system.

Recommended fields

Student first name
Student last name or initial
Class or homeroom
Grade or year group
House name
Optional student reference

Before uploading

Check spelling consistency
Keep house names consistent
Remove duplicate rows
Use one row per student
Remove unnecessary personal data

After import

Check student count
Review houses and classes
Generate student access details
Test with a small staff group
Begin pilot use

Keep the import file simple. TrackEDU does not need unnecessary demographic data to operate the house points and student engagement system.

Video Tutorials

Watch TrackEDU in action.

These short tutorials help staff and school leaders understand setup, student import, awarding points, and daily use.

Create Your School

How to create and set up a TrackEDU school space.

CSV Student Import

How to prepare and import student data.

How to Award Points

Quick click, bulk select, and whole-class point awarding.

Teacher Toolkit

Magic Hat, Focus Timer, Group Builder, Quick Quiz, and more.

Student Portal

Student points, badges, streaks, and house engagement.

Behavior Tracker

Tiered intervention tracking and pastoral visibility.

Billing and procurement

School payment and invoice support.

Schools can begin with a free 30-day pilot. After the pilot, early adopter annual licences start from USD 3,000/year. Schools can request an invoice, pay by bank transfer, or request a secure card payment link.

Invoice request available
Bank transfer and secure card payment link options
Manual licence activation after payment confirmation
No automatic renewal

Privacy and trust

Designed with student data in mind.

TrackEDU uses secure cloud infrastructure, no advertising, no selling of student data, and student access without requiring personal student email accounts.

School-controlled exports
Student access without email accounts
Privacy-conscious architecture
ICO registered, Ref: ZC146923

Privacy Policy DPA

Help Center FAQ

Common support questions.

How do teachers join an existing TrackEDU school?

Teachers can sign in with Google and use the school join code provided by the school administrator. Once joined, they can access the Teacher App and relevant school tools.

Can one teacher use TrackEDU without the whole school joining?

Yes. Individual teachers can use the free Teacher Starter option with one class. For whole-school use, a school leader should create or approve the school space.

Do students need email accounts?

No. Students can access the Student Portal using an auto-generated student ID token and a class passcode. This helps reduce unnecessary student data exposure.

Can TrackEDU replace spreadsheets for house points?

Yes. TrackEDU is designed to reduce manual spreadsheet tracking by connecting points, houses, students, classes, leaderboards, reports, and exports in one platform.

Can behaviour data be exported?

Yes. Authorised users can export relevant behaviour records and reports for review, meetings, and school documentation.

How does TrackEDU support school leaders?

TrackEDU gives leaders visibility across house points, student engagement, behaviour records, pastoral patterns, exports, and implementation workflows.

How much does TrackEDU cost after the pilot?

TrackEDU offers a free 30-day school pilot. After the pilot, early adopter annual school licences start from USD 3,000/year. Final pricing may vary by school size, implementation needs, support requirements, and rollout scope.

Ready to set up TrackEDU?

Start a 30-day school pilot, explore the tools, and decide whether TrackEDU is the right fit for your school culture system.

Create Your School Contact Support