See every school space
Classrooms, halls, labs, libraries, sports spaces and shared rooms in one live view.
Facility Management System for Schools
Book every shared school space in one clear calendar.
TrackEDU Facilities helps staff book classrooms, halls, labs, sports spaces and shared rooms, so everyone knows what is available, who booked it and what needs approval.
One calendar
No spreadsheet hunt
Clear status
Booked or pending
Fast setup
Standalone or ecosystem
No more "who booked this?"
Every booking has a place, person and status.
7 key views
Calendar, booking, approvals, conflicts, blocks, exports and analytics.
Before
Spreadsheets, emails and room confusion.
After
One shared calendar with clear booking status.
For staff
Book the right space in seconds.
For leaders
Keep high-demand spaces under control.
The simple idea
See every school space in one place.
Teachers see availability. Administrators see requests. Operations teams see what needs preparing.
Weekly Facility Calendar
Booked
Pending
Blocked
Time
Mon
Tue
Wed
Thu
Fri
08:00
🏋️ Sports Hall
Year 7 PE
Year 7 PE
🔧 Science Lab
Blocked
Blocked
09:00
🎭 Auditorium
Pending
Pending
🧪 Lab
Chemistry
Chemistry
10:00
📋 Conference
Staff Meeting
Staff Meeting
13:00
🏀 Sports Hall
Basketball
Basketball
🎵 Music
Pending
Pending
14:00
📚 Library
Research
Research
Click any booking to see details | Click + to add
What it does
School booking, without the chasing.
Clear functions. Plain language. Built around the way schools actually use shared spaces.
Stop double bookings
Staff see what is free before they book, reducing clashes and hallway confusion.
Let teachers book in seconds
Google sign-in, quick filters and clear booking actions make the system easy to use.
Control high-demand spaces
Require approval for auditoriums, pools, sports halls or specialist rooms.
Block rooms for maintenance
Close spaces for repairs, exams, events, cleaning, inspections or holidays.
Support daily setup teams
Export clean booking lists for custodians, operations staff and room preparation.
The booking flow
From request to confirmed space.
Each booking has a status, so staff do not need to chase email threads or guess what has been approved.
ConfirmedReady to use
PendingNeeds approval
RejectedNot available
CancelledRemoved cleanly
Click any status badge above to see an example
Live Booking Status Tracker
Interactive Demo
1. Teacher requests booking
Step 1
Sports Hall · Wed 12 Mar · 10:00-11:00 · Year 10 PE
2. Admin reviews request
Step 2
Check availability and approve or reject with reason
3. Booking confirmed or updated
Step 3
Status changes to Confirmed, Rejected, or Cancelled
Teachers get notified automatically when their booking status changes
How it works
Set up once. Use every week.
1
Add spaces
List rooms, halls, labs and sports areas.
2
Set rules
Choose booking periods, cycles and approval needs.
3
Invite staff
Teachers log in and book available spaces.
4
Run the week
Approve requests, block spaces and export setup lists.
Flexible deployment
Use it standalone or inside TrackEDU.
Start with Facility Management System only, or connect it with the wider TrackEDU ecosystem for school culture, behaviour, rewards and operations.
Standalone System
Best when your school mainly needs room booking, approvals, maintenance blocks and setup exports.
TrackEDU Ecosystem
Best when your school wants facilities, house points, rewards, behaviour tracking and wider school systems together.
Why schools move away from spreadsheets
Everyone works from the same information.
| School problem | Spreadsheet or email method | TrackEDU Facilities |
|---|---|---|
| Room availability | Hard to see quickly | Visible in one calendar |
| Double bookings | Often discovered too late | Reduced through shared live booking |
| Approval spaces | Buried in emails | Pending requests stay visible |
| Maintenance closures | Manually announced | Spaces can be blocked clearly |
| Setup teams | Need to chase details | CSV exports support daily preparation |
Simple pricing
Start with facilities or build the full ecosystem.
Clear options for schools that want a focused system now, with room to grow later.
Standalone
Facilities Management
For schools that want to fix shared space booking first.
USD 499/year
Unlimited bookable spaces and staff users
- Weekly booking calendar
- Approval workflows
- Maintenance blocks
- CSV exports for setup teams
Complete Suite
TrackEDU Platform
For schools that want connected systems for culture, behaviour, rewards and operations.
USD 2,499/year
All modules included
- House Point Management
- Behavior Management
- Facilities Management
FAQ
Common questions
Is this only for classrooms?
No. Schools can add classrooms, halls, labs, libraries, sports areas, auditoriums, meeting rooms and any other shared spaces.
Can some rooms require approval?
Yes. High-demand spaces can require administrator approval, while everyday spaces can be available for faster booking.
Can teachers use it on mobile?
Yes. The facility portal is web-based and supports progressive web app installation, so it can work like an app on supported devices.
Does it support recurring bookings?
Yes. Staff can make recurring bookings where the school allows them, making regular room use easier to manage.
Can it be used without the full TrackEDU ecosystem?
Yes. TrackEDU Facilities can be bought as a standalone Facility Management System, or used as part of the full TrackEDU ecosystem.
Ready to replace room booking chaos?
Give every shared space a clear place to be booked.
Start with Facility Management System only, or discuss how it fits into the wider TrackEDU ecosystem.